[tournament-org] EGD-results-submission

Fri Jan 27 15:28:43 GMT 2023

Hi Geoff,

I thought this had all been dealt with before?

I brought it up at the Youth Committee in 2020 because I don't feel it's
ethical (and I'm surprised if it's legal, although I'm no GDPR expert) to
submit people's data (especially children's) to a database like this
without their consent (or consent of parents for children).

It was agreed then that all entrants needed to be aware that their data
would be submitted, that this would normally be a condition of entry to the
tournament, and that this would be the responsibility of tournament
organisers. Toby was going to make sure that all tournament organisers were
aware of this responsibility. Here is the wording from the minutes:
"Results of all Tournaments were published on the BGA web-site, and also
submitted to the European Go Database. This data was only name, club
strength and the results of individual games, It was emphasised that it was
the responsibility of individual Tournament Organisers to ensure that all
entrants were aware of this (it should be a condition of entry unless
exceptional circumstances arose). Toby would remind all Tournament
Organisers of this responsibility."

So I think this should have already been happening? I was surprised that on
skimming the tournament organisers handbook on the BGA website, I couldn't
find any reference to this (but I may have missed it). I feel that it needs
highlighting in bold right at the top!

I think the EGF idea is exactly right that getting consent needs to be part
of the tournament registration process, and that the person submitting the
data should have to affirm that they are confident this has been done
properly. I don't see how else it can be done reliably. I don't think just
putting a note on the BGA calendar is good enough, for a start many people
may enter tournaments without looking at the BGA calendar.

Thanks and best wishes,

Paul

On Fri, Jan 27, 2023 at 2:25 PM Geoff Kaniuk via tournament-org <
tournament-org at lists.britgo.org> wrote:

> Sounds like tightening up on Data Protection rules to me.  So you will
> want something that satisfies lawyers?
>
> My initial reaction is that this information should be displayed at the
> head of the calendar.  Not everyone uses the entry form, and leaving
> TD's to add this to their web sites creates extra work.
>
> It should perhaps also be clearly stated in BGA policy.
>
> I will raise the comments with Lorenz Trippel.  Some form of the
> statement should appear on the EGD home page so that all could see.  At
> the moment it only pops up when you submit.
>
> Geoff
>
> 33 Ashbury Close, Cambridge CB1 3RW 01223 710582
>
> On 26/01/2023 13:54, Colin Williams wrote:
> > Adding Stephen into the circulation list re: entry forms.
> >
> > Of the three bullet points
> >
> >   * The last one – an accurate record – I’m not worried about as we
> >     should be doing that now.
> >   * The second one – notifying them that the results will go onto the
> >     EGD seems like a data protection issue, and one we should be able to
> >     get round by adding a standard statement onto the entry form. TD’s
> >     will have to confirm that either they used the standard entry form,
> >     or that they made sure participants were aware. Until we get that
> >     change we will need to alert the TDs individually.
> >   * The first one – I’m not sure what they mean by ‘rights and
> >     obligations’. It may be to do with data protection again, but Geoff
> >     – can you go back and ask for clarification please?
> >
> > In the meantime I’ll make sure forthcoming TD’s are aware …
> >
> > *From:*Matt Marsh <matt at crazedbytes.net>
> > *Sent:* 26 January 2023 13:46
> > *To:* Colin Williams <secretary at britgo.org>
> > *Cc:* Geoff Kaniuk <geoff at kaniuk.co.uk>
> > *Subject:* Re: [tournament-org] EGD-results-submission
> >
> > /Replying off-list/
> >
> > Colin,
> >
> > Geoff's post to the tournament-org list (thanks Geoff) implies some
> > interesting points.
> >
> > If Geoff and I are now being asked to confirm that players have been
> > informed about certain things prior to tournament entry, we'll need to
> > know how to handle these questions.
> >
> > I presume that when we receive results, we should be asking tournament
> > organisers to confirm that they have done these things?
> >
> > What do we do if they then say that they haven't done those things?
> >
> > Clearly the least likely way for there to be issues will be if someone
> > has engaged with the tournament organiser prior to the tournament to
> > ensure that players are informed of these things etc. Are you able to
> > ensure this happens (or appoint someone to do it)?
> >
> > Thanks,
> >
> > Matt
> >
> > On Thu, 26 Jan 2023, at 13:05, Geoff Kaniuk via tournament-org wrote:
> >
> >     Just to let you know:
> >
> >     There is a new feature on the EGD submissions form.  You are asked to
> >
> >     agree to a Tournament Conformity Declaration:
> >
> >
>  ------------------------------------------------------------------------
> >
> >     Tournament Conformity Declaration
> >
> >
>  ------------------------------------------------------------------------
> >
> >     As a tournament referee / organizer / submitter I hereby declare
> that:
> >
> >     o    There was a registration process through which all the players
> >     were
> >
> >     informed of their rights and obligations as participants in the
> >
> >     submitted competition.
> >
> >     o    All the players were informed upon registration that the
> >     results of
> >
> >     the competition will be made public including on the EGD webpage.
> >
> >     o    The names of the participants and the results which they
> obtained
> >
> >     reflect an accurate record of the competition.
> >
> >
>  ------------------------------------------------------------------------
> >
> >     https://europeangodatabase.eu/EGD/TCD.html
> >     <https://europeangodatabase.eu/EGD/TCD.html>
> >
> >     Geoff
> >
> >     33 Ashbury Close, Cambridge CB1 3RW 01223 710582
> >
> >     _______________________________________________
> >
> >     tournament-org mailing list
> >
> >     tournament-org at lists.britgo.org <mailto:
> tournament-org at lists.britgo.org>
> >
> >     https://lists.britgo.org/cgi-bin/mailman/listinfo/tournament-org
> >     <https://lists.britgo.org/cgi-bin/mailman/listinfo/tournament-org>
> >
> > --
> >
> > *Matt Marsh*
> >
> > matt at crazedbytes.net <mailto:matt at crazedbytes.net>
> >
> > +44 (0)7795 297779 <tel:+44-7795-297779>
> >
>
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